The types of personal data relating to you that we may “process” (such as collect, use and store) depends on your interaction with us. The key types of personal data that we may process are set out below.

Personal data that you give us

Children’s Information
We do not knowingly collect personal information from children under the age of 13. If we are made aware that we have collected personal information from a child under the age of 13, we will delete it as soon as practicable.

Sensitive Information
Unless we specifically request or invite it, we ask that you not send or disclose to us any sensitive personal information (e.g., National Insurance or Social Security numbers, information related to racial or ethnic origin, political opinions, religion or philosophical beliefs, health, sex life or sexual orientation, criminal background, trade union membership, or biometric or genetic data for the purpose of uniquely identifying an individual).

We may process your personal data in the following ways (depending upon your interaction with us):

• collecting your personal data that you input on our website, or provide to us in
  conversations, emails, or meetings with us;
• recording your personal data, such as through electronic or handwritten notes that we make;
• organizing and storing your personal data on our servers, in our document management system, in our employee’s email inbox folders, or in hard copy files;
• using your personal data to communicate with you and perform analytics that are necessary or useful in connection with your relationship with us as a current or prospective portfolio company, investor, service provider or partner; and
• disclosing your personal data to third parties, where necessary, appropriate and/or as required by law (see section 6 providing more information on this below).

We may process your personal data for the following purposes:

• to further our engagement with you as a current or prospective portfolio company, investor, employee, consultant or partner;
• to respond to your questions, comments, complaints, or requests;
• to follow up with you on a job application;
• to create and deliver personalized communications that are relevant to your preferences; and
• to further our business purposes, such as to perform due diligence, data analysis, audits, fraud monitoring, and prevention; enhance, improve, or modify our website or services; identify trends; and operate and expand our investment and business activities.

We have implemented security policies and other technical and organisational measures to protect the personal data that we collect, consistent with applicable privacy and security laws. These security measures are designed to prevent unauthorized access, improper use or disclosure, unauthorized modification, and unlawful destruction or accidental loss of your personal data.

We update and test our personal data privacy and security measures on an ongoing basis. We also provide guidance to our employees on privacy laws and how to comply with them, and have disciplinary procedures in place that may be imposed on employees if they do not comply with our standards. We use technical and organisational measures to limit access to your personal data to only employees who need to know your personal data to fulfil the purposes of processing that personal data (as described in this privacy notice) have access to it.

We also require that any third parties that process your personal data on our behalf take appropriate security measures to protect your personal data.
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We have put in place procedures to deal with any suspected security breach that involves your personal data and will notify you and the applicable regulator of a suspected breach where legally required to do so.

We take your privacy seriously and will not share your personal data with others, except in the following circumstances:

Service providers: we may disclose your personal data to third-party service providers to provide us with services such as website hosting and professional services, including information technology services, payroll services, accounting and auditing services, consultancy services, regulatory services, and legal services.

Our affiliates: we may disclose your personal data to our affiliates in order to provide you with tailored services and communications, or in accordance with our business administrative practices.

Corporate transactions or events: we may disclose your personal data to a third party in connection with a corporate reorganisation, merger, joint venture, sale, transfer, or other disposition of all or any portion of our investments, business or equity. We will use reasonable efforts to ensure that any successor entity treat your personal information in accordance with this notice after the transaction is completed. However, we encourage you to review the privacy notice again after any such transaction is completed because we cannot guarantee that these new parties will have the same privacy policies after the transaction is completed.

Legal reasons: we may use or disclose your personal data as appropriate under applicable laws; to respond to requests from public, governmental; and regulatory authorities; to comply with court orders, litigation procedures, and other legal processes; to obtain legal remedies or limit our damages; to protect the operations of our group entities; and to protect the rights, safety, or property of our employees, you, or others.

International transfers of personal data
Some of our group entities and service providers are located outside of the EU. Accordingly, if you are in the EU, please note that we will transfer your personal data to such countries in accordance with EU data protection law requirements. When we transfer EU personal data to Kerogen’s office in Hong Kong, we do subject to the safeguards provided in the EU Standard Contractual Clauses. If you wish to obtain a copy of the relevant international transfer documentation, you may do so by contacting us using the contact details in Section 1 above.

Such transfers may also be necessary in order to perform a contract with you/fulfil your request and/or through obtaining your affirmative consent.

You have the following rights with respect to the personal data you provide to us, to the extent permitted by applicable data protection laws:

• Withdrawal of Consent: You have the right to withdraw any consent that you have provided to us to process your personal data.
• Access: You have the right to access your personal data.
• Rectification: You have the right to rectify inaccurate personal data.
• Erasure: You have the right to have your personal data erased if it is no longer necessary for the purposes for which it was processed, you have withdrawn your consent to, or object to, its processing and there is no other legitimate grounds for processing it or you consider that it has been unlawfully processed.
• Restriction: You have the right to have the processing of your personal data restricted if you contest its accuracy, its processing is unlawful, we no longer need it but you need it for a legal claim, or you have objected to its processing and await verification of our legitimate grounds for processing it.
• Data Portability: You have the right to have certain personal data you provide to us transferred to another company in a machine-readable format.

In order to exercise any of these rights, or for more information, please use the contact details specified in Section 1 above. Please note that these rights are subject to certain preconditions and qualifications under applicable law.

We retain your personal data only for as long as is necessary for our relationship with you, in accordance with our retention policies, and in accordance with applicable laws. To determine the appropriate retention periods for personal data, we consider the amount, nature and sensitivity of the personal data, legal requirements, the potential risk of harm from unauthorized use or disclosure, the purposes for which we process your personal data and whether we can achieve those purposes through other means. In some circumstances, we may anonymize your personal data so that it can no longer be associated with you, in which case we may use the information without further notice to you.

Our website may include links to other sites operated by third parties. We are not responsible for information on these sites, nor for services or products offered by them. Use of such sites, including transmitting your personal data to them, is at your own risk. You should check the privacy policies (and other applicable terms and conditions) of these third-party sites.

If you are in the EU, you may lodge a complaint with a supervisory authority that has authority in your country or region. Please click here for contact information for such authorities.

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Policy last updated: June 2018